Junior PA – Milan

• Location: Milan, Italy
• Type: Permanent
• Categories PA / EA
• Salary €45,000 - €50,000 Per Year
• ID 4554

YOU MUST BE FLUENT IN ITALIAN AND ALREADY BE BASED IN/NEAR MILAN.

We are working with a UHNW international family based in Milan to help them hire a full-time Junior PA. This is a great opportunity, as it will be offered to someone who is earlier in their career rather than the most experienced applicant, as full training and handover will be provided. Reporting to the Principals, the role combines personal assistance, Italian administration, household coordination and travel planning for a warm family household of parents and three children. This is an excellent opportunity for a bright, early-career PA to be trained in a private household environment and grow with the role.

The position is live-out and hybrid. The successful candidate, once fully onboarded, will initially spend three days a week at the family home, with the option to move to four days working remotely once fully established. No driving is required and there is no travel with the Principals; the family spend July and August away, with school holidays typically spent abroad or at their mountain apartment.

The start date is ASAP to allow for a two-month handover with the current PA. The family are moving to a new residence within Milan imminently, so overseeing a smooth move will be an early priority.

Key Responsibilities

• Manage the Principals’ calendars, appointments, reminders and changing priorities
• Navigate Italian bureaucracy, including SPID, CIE and PagoPA, and liaise with public offices
• Provide Italian–English translation and correspondence for the family and their advisors
• Coordinate the family’s upcoming move within Milan and set up new household services
• Coordinate household staff, drivers, babysitters, tradespeople and local suppliers
• Oversee maintenance and repairs, requesting quotations and following up until completion
• Liaise with accountants, lawyers, insurers and condominium administrators
• Research and book travel, accommodation and transfers, preparing clear itineraries
• Manage utilities, subscriptions, household contracts, invoices and recurring expenses
• Support UAE residency and property matters, liaising with advisors as required
• Book restaurants, experiences and gifts, and handle ad-hoc lifestyle requests
• Maintain organised digital records and handle confidential family information with complete discretion

Ideal Candidate

• Fluent in English and Italian, both spoken and written, essential
• Confident navigating Italian bureaucracy and everyday administration
• Some PA, administrative or private household experience, and eager to learn
• Based in or within commuting distance of Milan
• Highly organised, proactive and resourceful, able to own a task from beginning to end
• Grounded, humble and low-ego, comfortable working with different personalities
• Discreet, professional and trustworthy
• Tech-savvy and comfortable working independently and remotely
• Internationally minded; experience living or studying abroad is an advantage

Package

• Working schedule: 5 days a week, live-out (hybrid)
• Italian domestic employment contract
• Holiday: approximately 28 days per year
• Work phone and home office set-up provided
• Discretionary year-end bonus
• Salary: €45,000 – €50,000 gross per annum, depending on experience